Reporting external research and development for HDR students
Do all Higher Degree by Research (HDR) students engaged in research & development (R&D) activity with an external organisation need to report this?
Answer ID 3510 | Last updated on 18/12/2025 10.35 AM
Yes, all Research and Development (R&D) activities undertaken by a Higher Degree by Research (HDR) student with an external organisation need to be reported to the Graduate Research School (GRS).
Research internships and embedded R&D activity with an external organisation must be documented in a written agreement signed by the parties (HDR student, partner organisation and UWA) and reported to the Department of Education via the GRS. It does not impact on completion of your studies and RTP scholarship stipend holders may be eligible for extension of stipend. When certain conditions are met, this can also yield increased funding return to the university and your School to support more HDR scholarships in the future.
Refer to the types of R&D activities and types of R&D industry engagement pathways. If you're unsure, discuss this with your Co-ordinating Supervisor.
If your R&D engagement is embedded with your HDR studies, linked to employment or as a volunteer, please complete a Summary Report including the following details:
- Your written agreement dated & signed
- Start & finish dates
- An indication of the duration in total number of days
- Any additional supporting evidence & upload to the HDRhub Research end user engagement or email internships-grs@uwa.edu.au to confim requirements
If you have completed an approved R&D project as a research internship, please download and complete the Summary Report template, saved with your student Id & name.
1. Login to HDRhub.
2. Go to 'Development', click 'Research end user engagement' tab
3. Click 'Report and Close REUE' tab, complete the fields, upload your completed Summary Report & record of R&D activity days, and save & submit.
For queries or assistance please contact HDR Internships: internships-grs@uwa.edu.au
Attachments
- File Type docx Summary Report (60.34 KB)
