Scanned document requirements when applying for a course online

What are the scanned document requirements when applying for a course online?

When you are applying for a course online, you will be asked to upload electronic copies of documents.

The University of Western Australia requires electronic copies of original documents to be provided during the admission process.

Note: Hard-copy original transcripts and degree certificates from previous studies may be requested at any time as part of the process of verifying the authenticity of any documents provided with an application.

Scanned Document Guidelines:

  • Documents must be colour scans of the original
  • Scans from a photocopy or a faxed copy are not accepted
  • Documents must be scanned at the original size
  • Applicants must ensure no part or pages of the document are missing
  • Where a document has stamps, seals or text on both sides of the page then both sides must be scanned
  • Scanned documents must be in one of the following formats: pdf, jpg, jpeg, tif, bmp, or png
  • Documents saved in the following file types will not be accepted: dot, gif, ppt or zip

Alternatively, you may use a mobile device to take a digital photograph of your documents.

Photographed Document Guidelines:

  • Documents must be photographed from the original and in colour
  • Documents must be placed on a flat background when photographed
  • Documents must be placed on a plain background when photographed
  • Information in the photograph must be clear and legible
  • Information in the photograph must not be obstructed (for example, by your fingers or a shadow)
  • Applicants must ensure no part or pages of the document are missing
  • Where a document has stamps, seals or text on both sides of the page then both sides must be photographed
  • Photographed documents must be in one of the following formats: pdf, jpg, jpeg, tif, bmp, or png

Unreadable documents will be required to be re-submitted which may result in a delay in the application being assessed. If an applicant is unable to provide their documents electronically, the University will accept a hard-copy original document.

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