HDR student reimbursements
How do I arrange reimbursement for HDR student expenses?
Answer ID 3520 | Last updated on 28/02/2025 05.40 PM
As a Higher Degree by Research (HDR) student you may apply for a cash advance or claim a reimbursement for your research-related expenses that you personally paid for via Concur.
What do I need?
- SAP Concur Expense account
- Up-to-date bank details in Concur
- Business Unit (BU) and Project Grant (PG) number in Concur
- Tax invoice/receipts
HDR students should seek approval from their supervisor before incurring any costs.
Expenses are to be recorded using SAP Concur Expense and must have supporting documentation attached.
Reimbursements are processed every Sunday and paid into the designated bank account on the following Friday.
If your reimbursement has been approved by your coordinating supervisor before the Sunday processing cut-off, you will receive the payment in your designated bank account on the following Friday.
If approval is after the Sunday cut-off, your payment will be delayed until the Friday after.